IMPORTANT: Do not include any copyrighted material: music, audio clips, images, or video, whether you are presenting live or on-demand.
Each live session will be held in a Zoom meeting room, with all the tools available to any Zoom meeting, including polls, chat, and breakout rooms. You may also use Jamboard and other external applications. Participants will be muted upon entry. Chat will be available through Zoom, as will Zoom’s closed-captioning service.
You do not need and will not receive the Zoom link. You will enter through your session page in PheedLoop; as a registered participant, you will receive login credentials shortly before the conference begins. (This is not the same as your speaker portal.)
You will need to report to your session 20 minutes prior to the start time. Please be wary of time zones; sessions were initially scheduled in Eastern Daylight Time, but may appear in your local time zone.
Each session will have a moderator who will manage the administrative side of the session, including monitoring the waiting room; help with setting up polls and breakout rooms; and assisting with participant behavior if anyone is disruptive—which we don’t anticipate!
The moderator will be the host of the meeting. Presenters listed on the session record (and therefore receiving this email) will be admitted to the waiting room 20 minutes prior to the start of the session to test your Internet connections, audio, and video, and finalize plans for breakout rooms and polls. The moderator will be prepared to help with many technological issues, and will be able to reach out for additional tech support in a timely fashion if it is needed.
Presenters will be given co-host status, which allows you to share your screen and manage participants. Only the host can start breakout rooms and move participants from one breakout room to another, unless participants have current versions of Zoom and can choose breakout on their own. Co-hosts can be assigned to breakout rooms and subsequently can move to other rooms from that starting place.
We suggest that one person be responsible for sharing all PowerPoints and videos used throughout the session so you do not have to share different screens. If you have multiple presenters, we recommend that each person have a copy of all PowerPoints and videos so there are alternatives available should an Internet connection become unstable during the session. You may also want to share the file with your session moderator.
Read Instructions for Preparing and Presenting Sessions