FAQ | NAAEE Conference

General Conference & Research Symposium

When and where will the 2023 Conference and Research Symposium be held?

The 52nd Annual NAAEE Conference and 20th Annual Research Symposium will be held virtually using an online platform called PheedLoop.
Events will take place between Monday, October 9, and Friday, October 20.
The Annual Conference will begin on Tuesday, October 17, including the opening welcome and keynote address on Tuesday afternoon, and runs through 5:00 PM EDT on Friday, October 20.
The Research Symposium will be held on Thursday, October 12.
Optional half-day workshops (requiring separate registration) will be held Wednesday, October 11, Friday, October 13, and Monday, October 16.
eePRO Group meetings, affinity group meetings, networking opportunities, and special sessions will be held between Monday, October 9, and Tuesday, October 17.
Most sessions will be scheduled between 11:00 AM and 6:00 PM EDT.

What's the difference between the Conference and the Research Symposium?

For five decades, NAAEE has convened one of the leading annual conferences for environmental education professionals, designed to promote innovation, networking, learning, and dissemination of best practices.
The annual Research Symposium, held in advance of the conference, attracts new and established researchers to examine in-progress EE research, explore the current state and future directions of environmental education research, and advance the use of practices proven to be effective.
Concurrent sessions for the Annual Conference and Research Symposium are selected through independent review processes with different criteria. Each respective Call for Presentations includes details about this year's priority topics, session formats, and tips for submitting proposals.
Each event has a separate registration fee. New this year, professional attendees receive a discount when registering for both events.

When and where will the 2024 Conference and Research Symposium be held?

The 53rd Annual NAAEE Conference and 21st Annual Research Symposium will be in-person in Pittsburgh, Pennsylvania at the Westin Pittsburgh.

Pre-Conference Workshops: Wednesday, November 6
Research Symposium: Tuesday, November 5-Wednesday, November 6
Conference: Wednesday November 6-Saturday, November 9

Presenters

What are the terms and conditions for presenters? Presenter Agreement

Please read the Presenter Agreement
By submitting your session confirmation and registering for the conference and/or symposium, you are indicating that you have read and agree to the terms of this Presenter Agreement.

Do presenters have to pay conference registration fees?

Yes, all Annual Conference presenters (whether live or prerecorded) are required to register for the full conference. All Research Symposium presenters (whether live or prerecorded) are required to register for the one-day symposium.
All presenters (whether live or prerecorded) are required to register by September 1, 2023 to confirm their presentations and be listed as a presenter.
Registration fees are included in the "Registration" section below.
We typically have more than 600 presenters involved in some aspect of our program; we ask that all pay registration fees so we can maintain lower and more equitable conference and symposium fees for all attendees.

When will I be notified if my presentation is accepted?

We notified all presenters of the review results in mid-July. Scheduling notices went out during the first week of August.
Notification is sent through the All Academic conference management system via an email message from "Do_Not_Reply @ AllAcademic.com". Sensitive filters sometimes reject this address; check your email settings to ensure these messages are not filtered out as spam.
Notifications are also stored in each presenter's message center in All Academic.

Will you tell me if my proposal is rejected?

Yes, we notify all submitters of the results of the review process.

What is the difference between virtual live and virtual prerecorded sessions?

Virtual Live Sessions

Virtual live sessions are scheduled once and presented live via Zoom during the conference (October 17–20) or research symposium (October 12) hours (11:00 AM to 6:00 PM EDT).
The majority of virtual live presenters will be available to interact in real time with attendees, although there may be some prerecorded segments.
Some session formats are not eligible for virtual live delivery (see Call for Presentations for the conference or research symposium).
Virtual live sessions will be recorded in real time for on-demand viewing after the conference or research symposium.

Virtual Prerecorded Sessions

Virtual prerecorded sessions are recorded in advance and submitted ahead of time.
Recordings must be submitted as mp4 files by September 12, 2023.
Prerecorded sessions will be posted for asynchronous, on-demand viewing during and after conference or research symposium.
There is no scheduled presentation time for virtual prerecorded sessions and any interaction between presenters and attendees will be conducted through chat functions.
Some session formats are not eligible for prerecorded delivery (see Call for Presentations for the conference or research symposium).
See "How do I submit my prerecorded session?" in the FAQ, below.

How do I submit my prerecorded session?

Virtual prerecorded sessions are recorded in advance and submitted ahead of time.
Recordings must be submitted as mp4 files by September 12, 2023.
Click on this link to submit recorded sessions for the Research Symposium.
Click on this link to submit recorded sessions for the Annual Conference.
Accompanying PDF files (size limit of 25 MB) can be added to the conference platform by presenters when the platform opens shortly before the conference begins. Instructions for doing this will be sent to all presenters.
Prerecorded sessions will be posted for asynchronous, on-demand viewing during and after conference or research symposium.
There is no scheduled presentation time for virtual prerecorded sessions and any interaction between presenters and attendees will be conducted through chat functions.
Some session formats are not eligible for prerecorded delivery (see Call for Presentations for the conference or research symposium).

How do the session formats differ?

Read about the session formats for the conference in the Annual Conference Call for Presentations.
Read about the session formats for the Research Symposium in the Research Symposium Call for Presentations.
Note that the Call for Presentations closed on May 5, and we are no longer accepting proposals.

How do I make changes to my session description or presenter list?

Important: Use the same email address to submit proposals and register for the conference or research symposium.

The final deadline for making changes to session descriptions and presenter lists is August 28. After this date, you must contact us at conference@naaee.org to request changes. We cannot guarantee changes requested after September 30.
Only the individual who submitted a proposal is able to make changes. If the submitter is no longer available and changes are required, contact conference@naaee.org.
To edit your proposal until the August 28 final deadline, log in to the All Academic conference proposal system. Select the title of the session you wish to revise and click on "edit" in the action menu to the right. Make your changes, and be sure to save your work by clicking "accept and continue" at the bottom of each page.
The system reopened in early August, and presenters can access the system to make revisions at this time.
The final deadline for making changes to session descriptions and presenter lists is August 28.

How do I add a presenter to my proposal?

Important: Use the same email address to submit proposals and register for the conference or research symposium.

After the August 28 deadline, presenters must contact us at conference@naaee.org to request that we make changes. We cannot guarantee changes can be made after September 30.
Only the individual who submitted a proposal is able to make changes. If the submitter is no longer available and changes are required, contact conference@naaee.org.
To edit your proposal until the August 28 deadline for revisions, log in to the All Academic conference proposal system. Select the title of the session you wish to revise and click on "edit" in the action menu to the right.

Navigate to the presenter page and follow these steps:

Enter the new presenter's last name in the search box on the right. If the individual already has an All Academic profile, the name, email address, and affiliation will appear in a new table below. Select "Add" in the "Action" field to add the individual to your list of presenters.
If no match appears, you need to create an All Academic profile for the individual. Click on "Add Unlisted Participant" at the bottom of the page. Add the name, email address, and affiliation. The system will generate a user name and password, and the individual will receive a notification email.
The added presenter will immediately appear in your presenter list.
Repeat this process for each person you wish to add to your proposal.
Presenters will not be able to access the system to make changes during the review and selection process. The system will reopen for updates when the review process is complete.
Names, affiliations, and email addresses appear in the conference and research symposium programs exactly as they appear in All Academic. Please ensure correct spelling and capitalization and avoid using unfamiliar abbreviations.

Can presenters add files to their sessions?

Presenters will be able to add files of up to 25MB to their session pages once the conference platform (PheedLoop) opens.
The platform will open a few weeks before the start of the Annual Conference and Research Symposium. Notice will be sent to all presenters.

What do I need to know about poster presentations?

Posters are images saved as PDF files that summarize programs, resources, research studies, or other work through text, images, and data.
All posters for both the conference and research symposium will be presented as on-demand sessions without a scheduled presentation time.
Posters are most often created using applications such as Adobe InDesign, Adobe Illustrator, Microsoft Publisher, Microsoft PowerPoint, and others.
Posters are typically designed in a format that is 36 inches high and 48 inches wide. Most universities offer editable templates. However, because posters are submitted electronically as PDF files, sizing is flexible and posters can be split into several still images to make viewing easier.
Poster presenters may also include an optional recorded introduction up to 10 minutes in length. These recordings must be submitted as mp4 files by September 12, 2023.
Poster presenters will be able to add their own PDF files to the conference platform when it opens shortly before the conference. Do not send PDF files to NAAEE.

Registration

When can I register?

Registration is open now.
Register by August 18 for a chance to win a $100 gift card! (Everyone registered by this date is automatically entered into the drawing.)
Register by September 18 for two chances to win a $100 gift card! (Everyone registered by this date is automatically entered into the drawing.)
Presenters must register by September 1 to confirm their participation.

How much is registration?

There are separate registration fees for the Annual Conference and the Research Symposium, and pre-conference workshops are additional.

See fees page for complete details >

Regular Rates:

Conference
NAAEE Professional Members: $260
Nonmember Professionals: $350
NAAEE Student/Retired Members: $175

Research Symposium
NAAEE Professional Members: $150
Nonmember Professionals: $190
NAAEE Student/Retired Members: $100

Conference & Research Symposium Combo Package
Professional Member/Nonmember Discount: Save $50 by registering for both events.

Reduced Rate Options
These rates reflect our true costs to plan and implement NAAEE 2023, but NAAEE remains committed to providing as much assistance as we can to prevent registration fees from being a barrier to participation.

We are offering a reduced rate option of $100 for the conference and $60 for the research symposium, available to any individual for whom full registration fees pose a challenge.

If these reduced rates still present a hardship, individuals can apply for scholarships that offer further discounts or waivers. The deadline for applying is September 30. We will notify you of the results within two weeks of submitting your application. Use the link below to access the scholarship application.

These scholarships are made possible through grants and attendee support. Please contact conference@naaee.org if you wish to assist. Or, when you register, please consider making a donation to help support equitable access to the conference and research symposium.

APPLY FOR SCHOLARSHIP

JOIN OR RENEW MEMBERSHIP

What's included with registration?

Registration for the conference includes access to all conference keynotes, concurrent (live) sessions, on-demand (pre-recorded) sessions, exhibits, and networking meetings and events between October 9 and October 20. It does not include pre-conference workshops or Research Symposium sessions, which require separate registration fees. Registration also provides access to recordings of all conference sessions (live and on-demand) through March 2024.
Registration for the Research Symposium includes access to the symposium keynote, all symposium concurrent (live) sessions, on-demand (pre-recorded) sessions, and networking sessions on Thursday, October 12. It does not include sessions associated with the annual conference or pre-conference workshops, which require separate registration fees. Registration also provides access to recordings of all symposium sessions (live and on-demand) through March 2024.

Are there any discounts available?

NAAEE remains committed to providing as much assistance as we can to prevent registration fees from being a barrier to participation.

NAAEE members receive a discount on registration fees.
Students and retirees receive a discount on registration fees.
We offer a reduced rate option of $100 for the conference and $60 for the research symposium, available to any individual for whom full registration fees pose a challenge.

See fees page for complete details >