FAQ | NAAEE Conference

General Conference & Research Symposium

When and where will the 2022 NAAEE Conference and Research Symposium be held?

The 51st Annual NAAEE Conference and 19th Annual Research Symposium is a hybrid conference, with both in-person and virtual programs. The in-person conference will be held in Tucson, Arizona at the Westin La Paloma Resort. The virtual component will be held online.
Events will take place between Monday, October 10, and Saturday, October 15.
The Annual Conference begins with an evening opening welcome and keynote address on Wednesday, October 12, and runs through 2:00 PM Saturday, October 15.
The Research Symposium will be held on Tuesday, October 11, and Wednesday, October 12.
Optional half-day workshops (requiring separate registration) will be held on Monday, October 10, through Wednesday, October 12. There will be both in-person and virtual options.
eePRO Group meetings and affinity group networking meetings will be held throughout the week.
Special sessions and networking opportunities will be scheduled throughout the week.
Most sessions will be scheduled between 8:30 AM and 5:00 PM Mountain Standard Time. (Note that most of Arizona, including Tucson, does not observe Daylight Saving Time.)

What's the difference between the conference and the Research Symposium?

For five decades, NAAEE has convened one of the leading annual conferences for environmental education professionals, designed to promote innovation, networking, learning, and dissemination of best practices.
The annual Research Symposium, held in advance of the conference, attracts new and established researchers to examine in-progress EE research, explore the current state and future directions of environmental education research, and advance the use of practices proven to be effective.
Concurrent sessions for the conference and Research Symposium are selected through independent review processes with different criteria. Each respective Call for Presentations includes details about this year's priority topics, session formats, and tips for submitting proposals.
There are separate registration fees for each event.

Presenters

How do I submit a proposal for the Conference or Research Symposium program?

Detailed instructions for submitting proposals are available here.

The Call for Presentations is open now.
The deadline for submitting proposals is May 4, 2022 (11:59 PM Pacific time).
We are accepting proposals for both in-person and virtual sessions. Some session formats are restricted to one delivery method.
All proposals must be submitted online. Submitters must be logged in to the NAAEE website in order to access the submission system.
The links to enter the submission system can be found at the top of your eePRO page or in the eePRO User Menu in the navigation bar on the left side of most pages on our website.
The requirements for the Conference and the Research Symposium differ and are explained in separate Calls for Presentations. Both are available for download here and on the conference home page.
Each Call for Presentations includes detailed information on this year's session formats, strands, priority topics, and review criteria. Successful proposals will reflect these guidelines.
To help maximize the number and diversity of presenters and perspectives on the conference program, each individual or team of individuals is limited to three proposal submissions.

When will I be notified if my presentation is accepted?

The review process begins in early May, and we expect to notify individuals of the review results in early July.
Notification is sent through the All Academic conference management system via an email message from <Do_Not_Reply@AllAcademic.com>. Sensitive filters sometimes reject this address; check your email settings to ensure these messages are not filtered out as spam.
Notifications are also stored in each presenter's message center in All Academic.

Will you tell me if my proposal is rejected?

Yes, we notify all submitters of the results of the review process.

Do presenters have to pay registration fees?

Yes, all Annual Conference presenters are required to register for the full conference. All Research Symposium presenters are required to register for the full two-day symposium.
All presenters are required to register by the September 1, 2022 early bird deadline to confirm their presentations.
Approximate fees are included in the "Registration" section below.

How do I make changes to my session description or presenter list?

To edit your proposal until the May 4 submission deadline, log in on NAAEE's website and click on the "submit proposals" link at the top of your eePRO page or in the eePRO User Menu in the navigation bar on the left of most pages. This takes you to the conference proposal system.
Select the title of the session you wish to revise and click on "edit" in the action menu to the right.
Edit the appropriate sections and be sure to save your work by clicking on "accept" at the bottom of the page.
Presenters will not be able to access the system to make changes during the review and selection process. The system will reopen for updates when the review process is complete.
The final deadline for making any changes to session descriptions and presenter lists is August 15.

How do I add a presenter to my proposal?

Before individuals can be added to a proposal, they must have an account (eePROfile) in NAAEE's eePRO directory and that account must be linked to the All Academic conference management system. Careful! This is a two-step process, but many people miss the second step.
Creating multiple eePRO accounts can cause problems with your ability to submit or add presenters to your proposal(s). If you're unsure whether you or your co-presenters have existing accounts or whether the account email addresses are current, please search the eePRO directory or contact NAAEE for assistance. Email Ariel Lumpkins or call 202-419-0412.
Adding an individual to the system is a two-step process; both steps are required.
- Step 1: To create an eePROfile, go to NAAEE's website and click on the link to "create an account." Use your email address as your login, create a password, and provide the information requested. (Note: Creating an account is not the same as becoming a member of NAAEE.)
- Step 2: After creating a profile, add it to the All Academic conference proposal system by clicking the link to "submit session." This takes you to your home page in All Academic and creates the required "handshake" that connects the two systems. You can then log out.
- During your initial submission process or when you return to edit a proposal, you will be able to search the All Academic database for the individual you wish to add.
Names, affiliations, and email addresses appear in the conference and research symposium programs exactly as they appear in the eePRO directory. Please ensure correct spelling and capitalization and avoid using unfamiliar abbreviations.

My co-presenters have created accounts on the NAAEE site, but their names are not appearing when I search for them during the submission process. What's wrong?

Most likely, when the account was created, it was not linked to the All Academic system.
Follow the directions above for adding a presenter to your proposal, making sure to complete both steps in the process.
If the name still does not appear, contact conference@naaee.org for assistance.

What is the difference between in-person, virtual live, and virtual prerecorded sessions?

In-person sessions will be scheduled and presented once during the gathering in Tucson.
- Sessions must have at least one registered in-person presenter, but they may include prerecorded segments to help accommodate international presenters in different time zones and those unable to attend in-person.
- In-person sessions will not be recorded and will not be available for on-demand viewing after the conference. They are available only to those joining us in Tucson.
Virtual live sessions will be scheduled once and presented live via Zoom during the gathering in Tucson.
- Virtual live sessions are available to virtual attendees, and in-person attendees may join through the online platform. They will include virtual interaction with attendees.
- Virtual live sessions will be recorded and available for on-demand viewing after the conference.
- Research Symposium: Submitters may choose the virtual live delivery option for Research Symposium panels, roundtables, and workshops. A small number of these sessions will be selected for the live virtual symposium program.
- Conference: Conference submitters may not choose the virtual live delivery option; the only virtual option is for virtual prerecorded sessions. However, submitters may indicate their interest in this option during the submission process, and we will invite a small number of sessions to present live via Zoom for the live virtual conference program.
Virtual Prerecorded Sessions are recorded and submitted ahead of time and will be posted for asynchronous, on-demand viewing during and after the event.
- Prerecorded sessions must be submitted as mp4 files by September 16, 2022. Accompanying PDF files may be included.
- Virtual prerecorded sessions will be available for on-demand viewing by both virtual and in-person attendees.
- There is no scheduled presentation time for virtual prerecorded sessions and any interaction with attendees will be conducted through online chat functions.
Some session formats are limited to selected delivery options. Those who submit but are not selected for the in-person programs may have the option to submit their sessions as virtual prerecorded presentations. Interest in this option should be indicated during the submission process.

What do I need to know about poster presentations?

Posters are printed two-dimensional presentations that are usually created using Adobe InDesign or Illustrator, Microsoft Publisher, Microsoft PowerPoint, Canva, and similar applications.
Posters may be up to 36 inches high and 48 inches wide. Most universities offer editable templates.
Posters are displayed on portable bulletin boards for in-person attendees to review at leisure throughout the events in Tucson.
Both the Research Symposium and the Conference have a scheduled poster session when presenters are able to stand beside their posters and interact with attendees.
While there is no virtual format option for posters, similar files may be submitted as Conference bright spots or Research presentations. The Call for Presentations includes additional details on these formats.

Registration

When can I register?

Registration is expected to open in mid-July.

How much is registration?

Fees for the 2022 Annual Conference and Research Symposium are not yet set; they will be finalized in July when registration opens.
There are separate registration fees for the Annual Conference and the Research Symposium.
There will be different rates for the in-person and virtual programs. In-person rates include access to all virtual sessions.
For planning purposes, these are approximate early bird (deadline: September 1) member rates:
- Conference:
  - In-person: $475 for EE professionals, $325 for students and retirees
  - Virtual: $240 for EE professionals, $150 for students and retirees
- Research Symposium:
  - In-person: $300 for EE professionals, $175 for students and retirees
  - Virtual: $160 for EE professionals, $100 for students and retirees
Nonmember rates will be about 30% higher than member rates.
Regular rates (after September 1) will be 15–20% higher than early bird rates.

Are there any discounts available?

NAAEE members receive a discount on registration fees.
Students and retirees receive a discount on registration fees.
NAAEE offers several scholarships to help with registration fees. Details will be posted on the conference website and applications will open in late April. The deadline for applications will be in mid-June.
Individuals can volunteer at the in-person conference to earn reduced registration rates. More information will be posted before registration opens in early July.

Where should I stay?

NAAEE is holding a room block at the Westin La Paloma Resort, which is also the location of all conference and symposium activities ($164/night plus tax and fees).
Information about booking hotel rooms at the conference block rate will be available on our website in June.