FAQ 2024

General Conference & Research Symposium

When and where will the 2024 Conference and Research Symposium be held?

The 53rd Annual NAAEE Conference and 21st Annual Research Symposium will be held at the Westin Pittsburgh in Pittsburgh, Pennsylvania. It is an in-person conference. Address: Westin Pittsburgh, 1000 Penn Avenue, Pittsburgh, PA 15222
The Annual Conference will begin with an opening welcome and keynote address on Wednesday evening, November 6, and runs through 2:30 PM on Saturday, November 9.
The Research Symposium will be held on Tuesday, November 5, and Wednesday, November 6, from 8:00 AM to 5:30 PM each day. There will be an optional field trip and dinner on Monday.
Optional half-day and one-day pre-conference workshops (requiring separate registration) will be held on Wednesday, November 6.
The conference week overlaps with national elections in the United States. We encourage all U.S. voters to take steps to vote early or absentee as needed.

What's the difference between the Conference and the Research Symposium?

For more than five decades, NAAEE has convened one of the leading annual conferences for environmental education professionals, designed to promote innovation, networking, learning, and dissemination of best practices across the field.
The annual Research Symposium, held in advance of the conference, attracts new and established researchers to examine in-progress EE research, explore the current state and future directions of environmental education research, and advance the use of practices proven to be effective.
Concurrent sessions for the Annual Conference and Research Symposium are selected through independent review processes with different criteria. Each respective Call for Presentations includes details about this year's priority topics, session formats, and tips for submitting proposals.
Each event has a separate registration fee. Professional attendees receive a discount when registering for both events.

Presenters

The Call for Presentations is open now.
The deadline for submitting proposals is April 26, 2024 (11:59 PM PDT).
All sessions will be presented live in Pittsburgh.
Proposals must be submitted online through the All Academic submission system.
The Annual Conference and the Research Symposium each have their own Call for Presentations. Each includes detailed information on session formats, strands, priority topics, and review criteria.

How do I submit a proposal for the Annual Conference or Research Symposium?

Important: Use the same email address to submit proposals and register for the conference or research symposium.

Click here for MORE DETAILS on how to submit a proposal >

The Call for Presentations is open now. The deadline for submitting proposals is April 26, 2024 (11:59 PM PDT).
- Proposals must be submitted online through the All Academic submission system.
- Click here to enter the submission system for the conference or research symposium. You'll also find the links in the menu and on the conference home page.
- Each individual or team of individuals is limited to three proposal submissions to help maximize the number and diversity of presenters and perspectives on the conference program.
- The proposal requirements for the Annual Conference and the Research Symposium differ and are explained in separate Calls for Presentations.
  Conference CFP Research Symposium CFP
- Check your email settings and make sure you can receive email messages from <Do_Not_Reply@AllAcademic.com>. This is the primary address used for proposal and session notifications. Sensitive filters sometimes catch these messages and send them to spam.

What are the terms and conditions for presenters?

Please Read the Presenter Agreement

By confirming your accepted session (after notifications are sent in early July) and registering for the conference and/or symposium, you are indicating that you have read and agree to the terms of this Presenter Agreement.

Do presenters have to pay conference registration fees?

Yes, all Annual Conference presenters are required to register for the conference. All Research Symposium presenters are required to register for the two-day symposium.
All presenters must confirm their participation by registering by the September 13 early bird deadline.
Registration fees are included in the "Registration" section below.
We typically have more than 500 presenters involved in some aspect of our program; we ask that all pay registration fees so we can maintain lower and more equitable conference and symposium fees for all attendees.

When will I be notified if my presentation is accepted?

The review process begins in late April, and we expect to notify all individuals of the review results in early July.
Notification is sent through the All Academic conference management system via an email message from "Do_Not_Reply @ AllAcademic.com". Sensitive filters sometimes reject this address; check your email settings to ensure these messages are not filtered out as spam.
Notifications are also stored in each presenter's message center in All Academic and can be accessed by logging in your All Academic account.

Will you tell me if my proposal is rejected?

Yes, we notify all submitters of the results of the review process.

How do the session formats differ?

Read about the session formats for the conference in the Annual Conference Call for Presentations.
Read about the session formats for the Research Symposium in the Research Symposium Call for Presentations.

How do I make changes to my session description or presenter list?

Only the individual who submitted a proposal is able to make changes. If the submitter is no longer available and changes are required, contact conference@naaee.org.
Submitters can log in to their All Academic account and revise their proposals until the April 26 submission deadline.
To edit your proposal until the April 26 deadline, log in to the All Academic conference proposal system. On your home page in All Academic, click on "Submit or Edit Proposals" to bring up a list of your proposals. Select the title of the session you wish to revise and click on "edit" in the action menu to the right. Make your changes, and be sure to save your work by clicking "accept and continue" at the bottom of each page.
No changes can be made during the review and selection process between late April and early July. Submitters will not be able to access the system during this time. The system will reopen for updates when the review process is complete.
The final deadline for making any changes to session descriptions and presenter lists is September 13.

How do I add a presenter to my proposal?

Important: Use the same email address to submit proposals and register for the conference or research symposium.

Only the individual who submitted a proposal is able to make changes. If the submitter is no longer available and changes are required, contact conference@naaee.org.
To edit your proposal until the deadline for revisions, log in to the All Academic conference proposal system. Select the title of the session you wish to revise and click on "edit" in the action menu to the right.

Navigate to the presenter page and follow these steps:

Enter the new presenter's last name in the search box on the right. If the individual already has an All Academic profile, the name, email address, and affiliation will appear in a new table below. Select "Add" in the "Action" field to add the individual to your list of presenters.
If no match appears, you need to create an All Academic profile for the individual. Click on "Add Unlisted Participant" at the bottom of the page. Add the name, email address, and affiliation. The system will generate a user name and password, and the individual will receive a notification email.
The added presenter will immediately appear in your presenter list.
Repeat this process for each person you wish to add to your proposal.
Presenters will not be able to access the system to make changes during the review and selection process. The system will reopen for updates when the review process is complete.
Names, affiliations, and email addresses appear in the conference and research symposium programs exactly as they appear in All Academic. Please ensure correct spelling and capitalization and avoid using unfamiliar abbreviations.

What do I need to know about poster presentations?

Posters are two-dimensional printed presentations of any size up to 36 x 48 inches. Posters summarize programs, resources, research studies, or other work through text, images, and data. They are most often created using applications such as Adobe InDesign, Adobe Illustrator, Microsoft Publisher, Microsoft PowerPoint, and Canva. Posters are fixed to portable bulletin boards for attendees to review at leisure throughout the conference. We will schedule a one-hour general poster session during which all presenters stand near and share their posters with conference participants. No A/V equipment or electricity is provided, but presenters may use their own laptops or tablets during the poster session.

Registration

Registration will open in late June.

There are separate registration fees for the Annual Conference and the Research Symposium, and pre-conference workshops are additional.

When can I register?

Registration will open in late June.
Presenters must register by September 13 to confirm their participation.

How much is registration?

There are separate registration fees for the Annual Conference and the Research Symposium, and pre-conference workshops are additional.

Please note: These rates are only an estimate of fees and will be updated closer to the opening of registration.

Conference

	Early Bird (ends September 13)	Regular	One-Day
Member	$500	$525	$210
Nonmember	$650	$675	$250
Student/Retired	30% discount	30% discount	30% discount

Includes: All concurrent, keynote, and plenary sessions; exhibit hall entry; Wednesday opening reception and ceremony; Thursday exhibit luncheon; Friday closing night celebration; Saturday awards luncheon. Workshops and field trips are extra.

Please note: These rates are only an estimate of fees and will be updated closer to the opening of registration.

Research Symposium

	Early Bird (ends September 13)	Regular
Member	$300	$325
Nonmember	$350	$375
Student/Retired	30% discount	30% discount

Includes: All concurrent, keynote, and plenary sessions; luncheons both days; Tuesday awards reception and recruitment fair; Wednesday grad student and mentoring breakfast. Monday field trip and networking dinner are extra.

Conference & Research Symposium Combo Package
Professional Member/Nonmember Discount: Save $50 by registering for both events.

Reduced Rate Options
These rates reflect our true costs to plan and implement NAAEE 2024, but NAAEE remains committed to providing as much assistance as we can to prevent registration fees from being a barrier to participation. We are working hard to raise funds to support a variety of scholarships. Scholarship information will be posted closer to registration opening.

What's included with registration?

Registration for the conference includes access to all conference keynotes, concurrent sessions, exhibits, and networking meetings and events between November 6–9. It does not include pre-conference workshops or Research Symposium sessions, which require separate registration fees.
Registration for the Research Symposium includes access to the symposium keynote, all symposium concurrent sessions, and networking sessions on November 5–6. It does not include the optional field trip or networking dinner on Monday, November 4, or sessions associated with the Annual Conference or pre-conference workshops, which require separate registration fees.

Are there any discounts available?

NAAEE remains committed to providing as much assistance as we can to prevent registration fees from being a barrier to participation.

NAAEE members receive a discount on registration fees.
Students and retirees receive a discount on registration fees.
We offer the opportunity to apply for scholarships that offer waivers or discounted rates. Details will be posted as they become available.

Exhibiting at the Conference

What are my options for exhibiting and advertising at the conference?

Exhibit booths will be available for purchase by organizations and individuals.
Product sales through vendor booths are allowed.
We are recruiting exhibitors who wish to share information about environmental education programs and services, university-based environmental educator preparation programs, and nature/environment-oriented arts and crafts.

Where and when can I sign up?

Information on purchasing exhibit booths will be available in mid-April. Please check back on our conference website.

What are the costs for exhibiting and advertising?

We offer both commercial and nonprofit rates for exhibiting.
Pricing information will be posted in mid-April.

Early Bird (ends September 13)

Regular

One-Day

Member

Nonmember

Student/Retired

Early Bird (ends September 13)

Regular

Member

Nonmember

Student/Retired