FAQ | NAAEE Conference

General Conference & Research Symposium

When and where will the 2021 NAAEE Conference and Research Symposium be held?

The 50th Annual NAAEE Conference and 18th Annual Research Symposium will be held virtually.
Events will take place over two weeks, October 4–October 15, 2021.
The conference begins with an afternoon opening welcome and keynote address on Tuesday, October 12 and runs through Friday, October 15.
The Research Symposium will be held on Thursday, October 7 and Friday, October 8.
Optional half-day workshops require separate registration and will be held on Wednesday (October 6), Monday (October 11), and Tuesday (October 12).
eePRO Group meetings and affinity group networking meetings will be held on Monday, October 4 through Monday, October 11.
Special sessions and networking opportunities will be scheduled throughout the two-week period.
Most sessions will be scheduled between 11:00 AM and 7:00 PM Eastern time.

Please note: The Annual Conference and the Research Symposium each require a separate registration fee.

What's the difference between the conference and the Research Symposium?

For five decades, NAAEE has convened one of the leading annual conferences for environmental education professionals, designed to promote innovation, networking, learning, and dissemination of best practices.
The annual Research Symposium, held in advance of the conference, attracts new and established researchers to examine in-progress EE research, explore the current state and future directions of environmental education research, and advance the use of practices proven to be effective.
Concurrent sessions for the conference and Research Symposium are selected through independent review processes with different criteria. Each respective Call for Presentations includes details about this year's priority topics, session formats, and tips for submitting proposals.

Do you have dates and the location for the 2022 NAAEE Conference and Research Symposium?

Yes, the 2022 Annual Conference and Research Symposium will be held in Tucson, AZ
Research Symposium: Tuesday, October 11–Wednesday, October 12
Pre-Conference Workshops: Wednesday, October 12
Conference: Wednesday, October 12–Saturday, October 15
Westin La Paloma Resort

Registration is open!

How do I register?

Create or log in to your eePRO account. Once you are logged in, click the rectangular blue link on your eePROfile page (above your name).

How much is registration?

Conference

Member: $240
Nonmember: $335

Research Symposium

Member: $160
Nonmember: $210

Workshops: $25/each

Please note:

Registration fees are not refundable since they include extended access to all recorded sessions for the Annual Conference and/or Research Symposium.
Reduced rates are available for anyone in financial need.

Are there any discounts available?

NAAEE members receive a discount on registration fees.
We are committed to making this online experience accessible to all, and are offering discounted rates to anyone who needs financial help—no application required, no questions asked.

Exhibiting at the Virtual Conference

What are my options for exhibiting and advertising at the conference?

We welcome exhibitors who wish to share information about environmental education programs and services, university-based environmental educator preparation programs, nature/environment-oriented arts and crafts, and other related providers.
Exhibitors may choose between standard and premium exhibits. Both feature a customizable page, a listing in the exhibit directory, and chat functions. The premium upgrade increases visibility and opportunities for interaction with attendees.

Standard Exhibits Include:

Customized virtual exhibit page with added video, live stream, resources, URLs, photos, and other marketing content
Product sales through vendor websites are allowed
Chat with attendees

Premium Booth Upgrade Add:

A 3D booth in a special virtual hall to enhance visibility
"Join Live" real-time face-to-face interaction feature
Lead capture for attendees who visit or request info

Where and when can I sign up?

What are the costs for exhibiting and advertising?

We offer both commercial and nonprofit rates for exhibiting. Learn more >

What are the Exhibit Fair hours?

Exhibit booths are available for 24-hour asynchronous viewing throughout the two-week conference event and will continue to be available following the conference through April 2022.
There will be a dedicated one-hour exhibit fair on Thursday, October 14 from 7:00 to 8:00 PM EDT. The event will include fun opportunities for attendees to earn points and win prizes.

When can exhibitors set up?

It's time to set up your booth now! The Virtual Exhibit Hall for NAAEE’s 50th-anniversary conference opens on October 4, and booths should be ready by October 1, 2021.

Emails (arriving from: NAAEE 50th Annual Conference & 18th Annual Research Symposium <no-reply@pheedloop.com>) have been sent to all exhibit contacts with a link to access your private exhibitor portal and easy-to-follow instructions for setting up virtual booths.
Booths must be ready to view by October 1, 2021.
Exhibitors are responsible for setting up their own booths. If you have questions, contact conference@naaee.org.

How does it work?

We have created an exhibitor profile for you and invite you to access your private exhibitor portal to add your logo, description, video, PDF files, and more. You’ll also be able to manage your organizational profile, including social media links, and add or change staff. Chat is included with all exhibits so attendees can connect, ask questions, and request information.

How do I access the portal?

Access your portal by clicking the link emailed to you. This link is unique to you and your set-up pages. Once you enter, you’ll see basic instructions and assigned tasks for setting up your booth. You are responsible for your own booth set-up, but we’re happy to assist if you need help. Contact us at conference@naaee.org. PheedLoop also provides some general instructional videos, available through your portal.

I purchased the premium upgrade. What does this include?

If you purchased the premium upgrade, this feature has already been enabled for you. This allows you to hold live face-to-face meetings or demos with up to 25 attendees at a time, which you can announce through the conference feed. You will also have increased visibility with the placement of a model booth on the 3-D floor plan highlighted on the Exhibit Hall landing page. (Note that you will not see this in your portal, but it will be visible when the platform opens to attendees.) The premium upgrade also provides easy lead retrieval, which you can manage through your exhibitor portal.

If you didn't purchase the premium upgrade and would like to, please contact us. You must purchase that through NAAEE, and we will enable the function in PheedLoop.

When should we staff our booth?

You may staff your exhibit at any time, though we recommend that you focus on the three days during which live conference sessions will be held and the two days of the research symposium. We strongly urge you to be available during the Exhibit Fair on Thursday, October 14 from 7:00 to 8:00 PM Eastern time. This is a dedicated hour for attendees to visit exhibit booths that we will promote heavily. We’ll provide more details on this event and associated opportunities for gamification soon.

What are the specs for exhibit assets:?

Logo: Because logos vary widely, there are no specific size requirements and PheedLoop adjusts the size to fit the space. PheedLoop recommends uploading a horizontal version of your logo with a transparent background and no white space. The logo appears across the top of the virtual exhibit page (if no banner is uploaded) and, for premium booths, on the backboard of your 3-D booth.
Banner: The banner is optional and appears across the top of the virtual exhibit page, replacing the logo and allowing for additional images and taglines. The recommended size is 1000w x400h PNG or JPEG with no white space. (These are approximate, the dimensions, especially the height can vary a little.)
Thumbnail: The thumbnail is a square representation of the logo and is displayed in lists of exhibitors. The recommended size is 500 x 500 PNG or JPEG with no white space.
Video: Exhibitors can upload one promotional video, a single MP4 file up to 100 MB, which is typically 5–10 minutes of HD quality). A 16:9 aspect ratio is recommended.
Related files: Files of up to 50 MB may be uploaded to accompany your exhibit.