FAQ | NAAEE Conference

General Conference & Research Symposium

When and where will the 2023 Conference and Research Symposium be held?

The 52nd Annual NAAEE Conference and 20th Annual Research Symposium will be held virtually using an online platform called PheedLoop.
Events will take place between Monday, October 9, and Friday, October 20.
The Annual Conference will begin with an opening welcome and keynote address on Tuesday afternoon, October 17, and runs through 6:00 PM EDT on Friday, October 20.
The Research Symposium will be held on Thursday, October 12.
Optional half-day workshops (requiring separate registration) will be held Friday, October 13, Monday, October 16, and Tuesday, October 17.
eePRO Group meetings, affinity group meetings, networking opportunities, and special sessions will be held between Monday, October 9, and Tuesday, October 17.
Most sessions will be scheduled between 11:00 AM and 6:00 PM EDT.

What's the difference between the Conference and the Research Symposium?

For five decades, NAAEE has convened one of the leading annual conferences for environmental education professionals, designed to promote innovation, networking, learning, and dissemination of best practices.
The annual Research Symposium, held in advance of the conference, attracts new and established researchers to examine in-progress EE research, explore the current state and future directions of environmental education research, and advance the use of practices proven to be effective.
Concurrent sessions for the Annual Conference and Research Symposium are selected through independent review processes with different criteria. Each respective Call for Presentations includes details about this year's priority topics, session formats, and tips for submitting proposals.
Each event has a separate registration fee.

Presenters

How do I submit a proposal for the Conference or Research Symposium program?

Important: Use the same email address to submit proposals and register for the conference or research symposium.

The Call for Presentations is open now. The deadline for submitting proposals is May 5, 2023 (11:59 PM PDT).

We are accepting proposals for live virtual and prerecorded virtual sessions. Some session formats are restricted to one delivery method.
All proposals must be submitted online through the All Academic submission system.
We have simplified the submission process, and you can now easily connect to the All Academic submission system without being logged in on the NAAEE website.
The requirements for the Conference and the Research Symposium differ and are explained in separate Calls for Presentations. Both are available for download here and on the conference home page.
Each Call for Presentations includes detailed information on this year's session formats, strands, priority topics, and review criteria. Successful proposals will reflect these guidelines.
To help maximize the number and diversity of presenters and perspectives on the conference program, each individual or team of individuals is limited to three proposal submissions.
Click here to enter the submission system for the conference or research symposium. You'll also find the links in the menu and on the conference home page.

Click here for MORE DETAILS on how to submit a proposal >

When will I be notified if my presentation is accepted?

The review process begins in early May, and we expect to notify individuals of the review results in early July.
Notification is sent through the All Academic conference management system via an email message from <Do_Not_Reply@AllAcademic.com>. Sensitive filters sometimes reject this address; check your email settings to ensure these messages are not filtered out as spam.
Notifications are also stored in each presenter's message center in All Academic.

Will you tell me if my proposal is rejected?

Yes, we notify all submitters of the results of the review process.

Do presenters have to pay conference registration fees?

Yes, all Annual Conference presenters (whether live or prerecorded) are required to register for the full conference. All Research Symposium presenters (whether live or prerecorded) are required to register for the one-day symposium.
All presenters (whether live or prerecorded) are required to register by the September 1, 2023 early bird deadline to confirm their presentations and be listed as a presenter.
Approximate fees are included in the "Registration" section below.

How do I make changes to my session description or presenter list?

Important: Use the same email address to submit proposals and register for the conference or research symposium.

Only the individual who submitted a proposal is able to make changes. If the submitter is no longer available and changes are required, contact conference@naaee.org.
To edit your proposal until the May 5 submission deadline, log in to the All Academic conference proposal system. Select the title of the session you wish to revise and click on "edit" in the action menu to the right. Make your changes, and be sure to save your work by clicking "accept and continue" at the bottom of each page.
No changes can be made during the review and selection process between May and early July. Presenters will not be able to access the system during this time. The system will reopen for updates when the review process is complete.
The final deadline for making changes to session descriptions and presenter lists is August 15.

How do I add a presenter to my proposal?

Important: Use the same email address to submit proposals and register for the conference or research symposium.

Only the individual who submitted a proposal is able to make changes. If the submitter is no longer available and changes are required, contact conference@naaee.org.
To edit your proposal until the May 5 submission deadline, log in to the All Academic conference proposal system. Select the title of the session you wish to revise and click on "edit" in the action menu to the right.

Navigate to the presenter page and follow these steps:

Enter the new presenter's last name in the search box on the right. If the individual already has an All Academic profile, the name, email address, and affiliation will appear in a new table below. Select "Add" in the "Action" field to add the individual to your list of presenters.
If no match appears, you need to create an All Academic profile for the individual. Click on "Add Unlisted Participant" at the bottom of the page. Add the name, email address, and affiliation. The system will generate a user name and password, and the individual will receive a notification email.
The added presenter will immediately appear in your presenter list.
Repeat this process for each person you wish to add to your proposal.
Presenters will not be able to access the system to make changes during the review and selection process. The system will reopen for updates when the review process is complete.
Names, affiliations, and email addresses appear in the conference and research symposium programs exactly as they appear in All Academic. Please ensure correct spelling and capitalization and avoid using unfamiliar abbreviations.

What is the difference between virtual live and virtual prerecorded sessions?

Virtual Live Sessions

Virtual live sessions are scheduled once and presented live via Zoom during the conference (October 18–20) or research symposium (October 12) hours (11:00 AM to 6:00 PM EDT).
The majority of virtual live presenters will be available to interact in real time with attendees, although there may be some prerecorded segments.
Some session formats are not eligible for virtual live delivery (see Call for Presentations for the conference or research symposium).
Virtual live sessions will be recorded in real time for on-demand viewing after the conference or research symposium.

Virtual Prerecorded Sessions

Virtual prerecorded sessions are recorded in advance and submitted ahead of time.
Recordings must be submitted as mp4 files by September 12, 2023 and may include accompanying PDF files.
Prerecorded sessions will be posted for asynchronous, on-demand viewing during and after conference or research symposium.
There is no scheduled presentation time for virtual prerecorded sessions and any interaction between presenters and attendees will be conducted through chat functions.
Some session formats are not eligible for prerecorded delivery (see Call for Presentations for the conference or research symposium).

What do I need to know about poster presentations?

Posters are images saved as PDF files that summarize programs, resources, research studies, or other work through text, images, and data.
All posters for both the conference and research symposium will be presented as on-demand sessions without a scheduled presentation time.
Posters are most often created using applications such as Adobe InDesign, Adobe Illustrator, Microsoft Publisher, Microsoft PowerPoint, and others.
Posters are typically designed in a format that is 36 inches high and 48 inches wide. Most universities offer editable templates. However, because posters are submitted electronically as PDF files, sizing is flexible and posters can be split into several still images to make viewing easier.
Poster presenters may also include an optional recorded introduction up to 10 minutes in length. These recordings must be submitted as mp4 files by September 12, 2023.

Registration

When can I register?

Registration is expected to open in mid-July.

How much is registration?

Fees for the 2023 Annual Conference and Research Symposium are not yet set; they will be finalized in July when registration opens.

There are separate registration fees for the Annual Conference and the Research Symposium.

For planning purposes, these are approximate early bird (deadline: September 1) rates for NAAEE members:

Conference
NAAEE Professional Members: $250
NAAEE Student/Retired Members: $150

Research Symposium:
NAAEE Professional Members: $150
NAAEE Student/Retired Members: $100

Nonmember rates will be about 30% higher than member rates.
Regular rates (after September 1) will be 15–20% higher than early bird rates.

We hope to provide lower cost options for those with limited funding. We are seeking support to help make this possible. Contact conference@naaee.org if you wish to assist. More information will be forthcoming when registration opens.

Are there any discounts available?

NAAEE members receive a discount on registration fees.
Students and retirees receive a discount on registration fees.